How to write a cover letter for a job

By Parasolla | Updated on Mar 26, 2022

How to write a cover letter for a job

The cover letter is not a super tool to get a job but it is a short letter of about 200 to 400 words that can give the Hiring Manager a general idea about your ability to fit in the job position.

Also, it is the first connection between you and the Hiring Manager. So, you should know how to attract him/her through your cover letter.

The most important thing you need to remember when you write a cover letter is that the Hiring Manager looks for the most appropriate candidate for the job. As a result, you need to write a cover letter that meets the job requirements.

To do that, we have prepared the following cover letter template to help you write the best cover letter to increase the chances of getting the job you want.

Cover letter template

1. Contact information 

2. Greeting

3. The First paragraph “The Introductory”

4. The Second paragraph ”The skills”

5. The Third paragraph “The experiences”

6. Closing paragraph

1. Contact information 

This is the first section of your cover letter where you should add your contact information such as Phone number. email, and address to the the company contact you easily when they choose you for the next stages.

You can use the following formula to write your personal information:

Full name

City & ZIP Code

Email address

Phone number


Hiring Manager Name

Company name 

Company address

For example:


William Johnson

14 Albert Road 

London, UK 

+44 797 577 7666

June 17, 2021

Tom Smith

DDS Company 

44 New Street 

London, UK

2. Greeting

As with any formal email, you need to include a greeting. If you know HR’s name, you can use it. For example, "Dear Ms. Emma". If you don’t know the name, you can use “Dear Hiring Manager”

After that, you can start the first paragraph of your cover letter.

3. The first paragraph “The Introductory”

In this paragraph, you will start by identifying the job position you are applying for and the main reason that makes you the right person for the job.

For instance,

Thank you for the opportunity to apply for the Web Designer role at your company. After I reviewed your job description, I understand you're looking for a candidate that is familiar with the Common Web Design Languages. I am certain that I have the necessary skills and experiences to do the job adeptly.

4. The second paragraph ”The skills”

I like football, watching movies, and sleeping. 

But, honestly, those skills are worthless when you write them in your cover letter.


As we have mentioned before, the hiring manager looks for the most appropriate candidate for the job.

So, you must focus on the most related skills to the job. For example, if the job requires teamwork skills, you must demonstrate your skill to work as a skillful member in the team.

For example,

Throughout my 3-years career, I’ve developed skills set directly relevant to the Web Designer role. Including responsive design, database management, and technical skills. Overall, I have consistently demonstrated communication, problem-solving, and teamwork abilities in every aspect of my previous jobs. You can review my resume for more details.

5. The third paragraph “The experiences”

Every job you apply for needs minimum years of experience. This number is constant and you can’t change it but you can improve it. 


Tip: If you don’t have enough years of experience, you can apply to the jobs that accept fresh graduates or you can work as a volunteer to gain experience.


It is recommended to start apply for the jobs that you have the required years of experience because trying to apply for jobs that you don't have a good experience in is worthless and can waste your time without getting the results you want. 


Let’s go back to the experience paragraph of your cover letter, you must write that you meet the requirement and talk about your duties in your previous jobs and how your experiences can help you to be a perfect candidate for the job you are applying for.

for example:

In my previous experience at RTE Company, I developed several websites for different purposes. These websites managed project information for several of the world's largest Information technology companies. I was involved in the design and development process for all websites, and I managed too many enhancement requests from international clients.

6. Closing paragraph

The closing paragraph is almost constant for all applicants. Just thank the hiring manager for his/her time to read your cover letter and ask them to review your resume for more details.


Please, review my resume for more details about my skills and previous experiences. I look forward to hearing from you soon.


Thank you for your consideration.





Tip: there is no constant cover letter for all jobs. You must change your cover letter depending on the requirements in the job description. 

Your mission is to show the hiring manager that you understand the job duties well and you have enough skills and experience to do the job adeptly.

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